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Project management and execution

Getting projects done

Every business has projects, and many businesses have projects on the back burner - things they’ll get around to doing when they find the time. They exist on someone’s back burner because when they get done they’ll add value to the business or reduce risk. If they didn’t, they’d have been consigned to trash.

What’s getting in the way

Getting a project underway requires that all too-scarce commodity - time. It also requires working in what Dr Stephen Covey refers to as "Quadrant II" - activities which are Important but not Urgent. Working on these activities requires more initiative and more proactivity than working on activities which are Important and Urgent. Working on things that are Urgent is reactive and doing them often gives us pleasure. The downside is they don’t often contribute to the high priority goals of our organisation.

If you can’t get around the barrier

If you can’t get started on a project there are three options:

  1. Keep on procrastinating
  2. Engage a mentor
  3. Bring in someone who can handle the project for you or with you

As far as we’re concerned Option 1 is a non-starter. If two brains are better than one to get aspects of the project underway then engaging a mentor or bringing in a specialist are the optimum solutions.

Handling projects

SFM Consulting handles a variety of projects from small to large, in the private, not-for-profit and educational sectors.  The requirements of each client and each project are specific but the process we follow for each project is summarised below:

The most important stage of the process is what is sometimes called “the brief.”  SFM Consulting has seen many projects that have failed, or gone dramatically over budget, deadline or both, because the initial phases were rushed or not clearly thought through and planned. It’s an easy mistake and it’s caused by the same factors that stop projects from getting started - people generally prefer working on tasks, often the “urgent” rather than the “important” which involve planning.

For small projects the "Meeting" and "Scoping Meeting" steps in the process can be the same meeting.  If the client has provided a sufficiently clear and detailed brief then there will be no charge for this step in the process.

As communication is key SFM Consulting recommends using appropriate and effective tools, such as Basecamp, to keep all stakeholders up to date with project progress.

The advantages of using SFM Consulting

SFM Consulting provides:

Project management and execution